Imagine closing deals, getting approvals, and managing contracts without the hassle of printing, signing, and scanning papers. Sounds convenient, right? That’s the power of eSignatures! As businesses move towards digital operations, traditional signatures are becoming a thing of the past.
Most businesses are using Dynamics 365 and to streamline their overall business, the e-signatures integration seems more fit for the signing. But what difference does it make?
Let’s find out all you need to know about eSign vs. Traditional Signatures. We will compare both and help you understand why it will be beneficial for Dynamics 365 users to switch to e-signatures now.
What is a Traditional Signature?
A traditional, or wet, signature is formed when someone physically marks a paper.
Wet signature is a term that refers to the process of signing a paper document, form, or contract with pen and ink. It is frequently used to distinguish between a pen-and-paper signature and an electronic signature.
What is an Electronic Signature?
An electronic signature is a broad phrase that refers to any signature that is electronically communicated, whether typed in person on a tablet, indicated by clicking a box, delivered via a password-protected stamp, or provided by a service such as Dynamics 365 eSign App.
Electronic signatures can include a digital image, symbol, or arithmetic key. Advanced and qualified signatures are used to demonstrate that the person signing the document agrees to the terms contained in the document, to validate the document’s legitimacy, and to establish the signer’s identity.
Comparison: eSign vs. Traditional Signatures
If you are not sure how e-Signatures can make a difference for your business, here is a short comparison for more clarity on it. When you use it with Dynamics 365, it will 2x the benefits due to the support of Microsoft for e-signatures for sales-friendly features.
| Feature | eSignatures | Traditional Signatures |
| Speed | Instant signing and document processing | Time-consuming, requires physical presence |
| Convenience | Can be signed from anywhere, anytime | Requires printing, scanning, or mailing |
| Security | Encrypted, with authentication & audit trails | Prone to forgery and tampering |
| Legal Validity | Legally recognized in most countries | Legally accepted but harder to verify |
| Cost | Saves printing, mailing, and storage costs | Requires paper, ink, and courier expenses |
| Environmental Impact | Paperless, eco-friendly | Consumes paper and resources |
| Storage & Retrieval | Easy cloud-based storage and search | Physical storage takes space and time |
| Risk of Loss/Damage | Minimal, as documents are digitally stored | High, due to misplacement or deterioration |
| Scalability | Suitable for businesses of all sizes | Difficult to manage in large-scale operations |
Why Choose eSignatures for Dynamics 365?
If your entire ecosystem is digital, then switching from traditional to eSign in Dynamics 365 is not just a trend but is necessary for you.
Besides, if you plan on scaling your business and planning to expand it globally, your teams and clients will be from all around the world. Communication and approvals must be made as seamless and quick as possible.
So, why do you need Dynamics 365 Electronic Signature? Here are the benefits it offers:
- No more printing and mailing quotes to customers
- Get a binding approval in seconds, not days
- Track document status from anywhere
- Save an average of 1.5 hours per transaction
- Waste less time creating documents
- Increase closure rates
- All your information in one place
- Simple and quick to sign
- Instant confirmation so they know you’ve received the digital signature
- Faster response times
How Electronic Signatures can be Combined with Automated Workflows in D365?
Automated workflows developed within D365’s document management system provide an organized method for managing papers requiring signatures, as well as the benefits of transparency, identity verification, and high security.
You establish the triggers that initiate a workflow, such as closing a transaction, onboarding a new customer, or a contract renewal date, as well as the precise rules for handling the document to be signed. Every participant who is authorized will be able to see the status of the signing process and determine which steps are complete and which are remaining.
A TSP’s capabilities, such as Validated ID or the best eSignatures add-on for Dynamics 365, can be smoothly incorporated into a document management workflow when you need an advanced or qualified signature.
Conclusion:
Switching to electronic signatures is a smart way for businesses to save time, cut costs, and improve efficiency. Unlike traditional signatures, eSignatures allow quick approvals, easy document tracking, and secure storage.
For Dynamics 365 users, this means faster processes, better customer experiences, and smoother global operations. With features like automated workflows and instant signing, businesses can reduce paperwork and focus on more important tasks.
As digital solutions become more common, using eSignatures helps businesses stay organized, secure, and competitive in today’s fast-moving world.
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