How to Export Gmail Emails to EML file in Easy Steps?

Gmail is among the first choices when it comes to managing emails, whether on a personal or a professional scale. Due to its simpler user interface, Gmail stands apart from others, which is why it has been ruling the email client segment for a long time.

But now, the question arises as to why users look to export Gmail emails to EML files. As we all know that Gmail does not charge for creating a Gmail account from the users, and due to this, users have multiple email IDs with them. However, due to their own reasons, users look to export the data from their Gmail account to an EML file. So, this guide will help in executing the required task in the best possible manner.

Table of Contents

Why Gmail user does look to export their data in EML file?

Overview of EML file

In simpler terms, EML refers to a single email which multiple email client’s uses. This file saves a single email containing the email subject, attachment, and subject line, and it also preserves the HTML format of an email. It offers various advantages, and we have prepared a list of them to make users understand in a better way.

What Advantages do EML files offer?

Lots of top-most email clients accept EML files, and it is launched so that users can easily communicate with others through emails.
Many users look to download their emails for later use. EML file is the first choice for them and it maintains the original basic email formatting, which means the EML file doesn’t make any changes in the basic structure of an email.
The size of the EML is much smaller as compared to any other file format.

Now, the question arises of why users want to export Gmail emails to EML files to know them, kindly look for the reasons explained below:

To share the data with others in many situations like the requirement to fulfill financial requirements.
No one wants their data to get deleted or removed, so taking a backup of the Gmail data into EML is one of the best options.
EML files can easily be opened in any of the text editors like Notepad, Apple Text Editor, etc.

Solution to Export Emails from Gmail into EML

Many questions arise in your mind how are you going to be migrating? Gmail enables users to export their data from their Gmail account. So, we have listed the correct & procedures which help to export Gmail emails to EML files easily.

First of all open the Gmail account with the help of the login credential.
Look for the message which you require to save it in an EML file format.
Click on the three line which is placed on the top-right side of the Window. Just scroll down the page and hit on the download message.

Go to the download folder and make double click on it to open. EML file will get opened in any of the email clients you installed on your system.

Limitations of the manual method

Firstly, using the above-mentioned solution to export bulk emails will be problematic because, at once, users cannot export their multiple emails, which, in turn, makes the whole process lengthier. Most of the users will face some kind of issues which make it difficult for them to export their Gmail emails. To open the EML file, you should have any of the pre-installed email clients that support the EML file.

Simpler Way to Export Bulk Gmail Emails into EML

In this section, you query will get resolved that how to save Gmail emails as a file (EML) easily.

Use the Shoviv Gmail backup tool to simply work to move the emails from the Gmail account into an EML file. This utility offers a user-centric feature that helps to do safely perform the task quickly. The GUI of this solution is designed in a manner that no one would not face problems while exporting data. There should not be worry about the structure of the data as it perfectly maintains the original structure even after the process.

Some more promising features of the tool:-

Users can use the backup scheduling option of the software that allows them to automate the task periodically.
Some of the most promising data filter criteria which users can employ to conduct the export with selective data.
The software supports the incremental backup functionality that comes into play when the user resumes the interrupted process. Due to it the tool will only process the new data.
It allows to run the more than one job at a single instance.

Step-by-Step Guide to Export Gmail emails into EML

Make sure to follow the listed instructions to run the software in order to export Gmail emails to an EML file:-

After completing the software installation, double-click on its shortcut to launch it. Click on the backup jobs, which will open the new window. Click on the Gmail option.

Here, enter the required details, such as the Job name, email address, password, server address, and ID.

Now go to the backup directory tab and select the pre-existing directory or can also a new directory.

Now comes the filter options, where you can apply some filter criteria, which allows you to process the data date-wise folder-wise.

The next of the software is Scheduler. If you need to schedule at a different time, then you can use its Scheduler option.

To speed up the process here users can customize the mailbox and item threat count settings.

At last, click on Create a backup job, which will start up the export of the Gmail emails, and the user can also watch the live process status.

So this ends with our article. It answers how to save Gmail emails as a file, especially in EML file format.

Conclusion

It is true that without having adequate knowledge about the procedure to export Gmail emails to EML files will put users in big trouble. So, to protect users from getting into trouble, we have come up with this guide where users will get information. We have explained some process, which includes manual and third-party software. Every user requires an easier method so that they can do their required task without facing any issues which makes third-party software as an ideal choice. Also, the free demo version of the Shoviv Gmail backup tool is available, which users can also try to understand the tool.